Clay County (Ky.). County Clerk.

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Clay, the forty-seventh Kentucky county, was formed in 1806 from parts of Floyd, Knox, and Madison Counties. Manchester is the county seat. The county is named for General Green Clay.

The Clay County Clerk, whose duties are numerous and diverse, records and maintains various legal instruments and Fiscal Court records. In addition, the clerk registers motor vehicles (KRS 186.020); issues and records marriage licenses and certificates (KRS 402.080, 402.220, 402.230); and receives, maintains, and reports voter registrations (KRS 116.045, 116.075, 116.095). The county clerk also serves as chair of the county Board of Elections (KRS 117.035) and has a variety of primary and regular election responsibilities.

The Office of County Court was established in each county when Kentucky became a state in 1792. Many of the duties and functions of the new county courts were carried over from those of the existing courts of Virginia, and as such may not have been specified in the Kentucky Constitution or by the Kentucky General Assembly (1792 Acts, Ch. 23, Sect. 6). The stated jurisdiction of the county courts included appointing guardians, recording deeds and wills, and overseeing matters concerning mills and roads. Justices of the peace in each county were appointed by the governor. The justices duties included presiding over a monthly meeting of the county court (1792 Constitution, Art. II, Sect. 8; 1792 Acts, Ch. 23, Sect. 1-4). In 1796, each county court was given the power to erect and maintain a courthouse and a jail (1796 Acts, Ch. 256, Sect. 5).

Each county court was permitted to appoint a clerk (1792 Constitution, Art. VI, Sect. 5). The constitution of 1850 provided for the election of a county clerk, a presiding judge, and two associate judges to four year terms (Art. IV, Sect. 29-30; Art. VI, Sect. 1). The associate judge offices were abolished the next year (1851 Acts, Ch. 419, Sect. 1). The 1891 constitution reaffirmed the election to four year terms of a county judge and county clerk (Sect. 99).

Occasionally, the jurisdiction of the county court was altered by the General Assembly. For example, in 1851 the county courts were given concurrent jurisdiction with the circuit courts in all actions involving sums of over fifty dollars but less than one hundred dollars, and in granting writs in relation to idiots and lunatics (1851 Acts, Ch. 419, Sect. 9, 11). In 1851, the judge of the county court also became judge of the newly created quarterly court in each county (1851 Acts, Ch. 419, Sect. 8). In 1906, a juvenile court was formed as a branch of the county court, with the county judge presiding and the county clerk in charge of its records (1906 Acts, Ch. 64, Sect. 2).

In the 1970s, the General Assembly made significant changes to Kentucky's court system. The office of county judge/executive was created, and the various judicial duties of the county judge and county court clerk were transferred to the circuit and district courts. Since the county judge/executive is in charge of the administrative affairs of the county (1976 Acts, Ch. 20, Sect. 2-6), the title "county clerk's office" is now used to more accurately reflect its present nature.

The county clerk may, except in counties with a city of the first class, serve as clerk of the fiscal court. The county clerk's office also serves as the official repository for fiscal court records (KRS 67.120).

From the description of Agency history. (Unknown). WorldCat record id: 145414100
Archival Resources
Role Title Holding Repository
creatorOf Clay County (Ky.). County Clerk. Marriage records [microform], 1900-1903. Kentucky Historical Society, Martin F. Schmidt Research Library
creatorOf Clay County (Ky.). County Clerk. Land Records - Deeds and Mortgages, 1808-1925. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Marriage Register, [microform] 1807-1903. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Court Records - Court Minute Book, 1843-1867. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Marriage records [microform], 1910-1928. Kentucky Historical Society, Martin F. Schmidt Research Library
creatorOf Clay County (Ky.). County Clerk. Commissioners' Tax Lists, [microform] 1810-1823, (bulk 1810-1812, 1823). Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Marriage records [microform], 1895-1900. Kentucky Historical Society, Martin F. Schmidt Research Library
creatorOf Clay County (Ky.). County Clerk. Slave Receipt, 1856. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Court records [microform], 1852-1916. Kentucky Historical Society, Martin F. Schmidt Research Library
creatorOf Clay County (Ky.). County Clerk. Probate Records - Administrator and Executor List Book, [microform] 1808-1906. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Vital Statistics, [microform] 1880. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Probate Records - Guardian and Administrator Bonds, [microform] 1807-1909. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Land Records - Record Book, 1807-1827. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Marriage records [microform], 1807-1851 Kentucky Historical Society, Martin F. Schmidt Research Library
creatorOf Clay County (Ky.). County Clerk. Clerks' Account of Services Rendered, 1900-1904, (bulk 1900, 1902, 1904). Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Marriage records [microform], 1884-1890. Kentucky Historical Society, Martin F. Schmidt Research Library
creatorOf Clay County (Ky.). County Clerk. Probate Records - Guardian Bond Book (Indexed), [microform] 1852-1916. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Election Records, 1851-1938, (bulk 1851-1884, 1892-1904, 1905, 1909, 1925-1933, 1938). Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. School Records - County School Superintendent Performance Bond, 1915. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Deed books, 1807-1986 (bulk 1807-1824, 1827-1986) [microform]. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Marriage records [microform], 1878-1896. Kentucky Historical Society, Martin F. Schmidt Research Library
creatorOf Clay County (Ky.). County Clerk. Common School District Boundries, 1848-1850. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Commissioner's Report of Public Books, 1871. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Order books, 1815-1886 (bulk 1815, 1855-1886). Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Election Records - Poll Book, 1875. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Whiskey Listed for Taxation, 1892-1893. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Poor House Records, 1877-1899, (bulk 1877, 1899). Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Clerks' Report of Taxes, 1892-1893. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Minute Chattel Mortgage Books, 1928-1943. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Probate Records - Inventory and Appraisement Book, [microform] 1878-1933. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Claims Allowed, 1856-1857. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Probate Record Book, 1832-1854. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Indenture of Apprenticeship Book, 1887-1895. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Marriage License - John Hensley and Elizabeth Radford, 1856. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. General index to marriages (groom or bride), 1806-1964 [microform]. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Orders - Motions in the Matter of Sureties of T. W. White, Clay Circuit Clerk, 1928. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Will books (indexed), 1826-1965 (bulk 1826-1854, 1890-1965) [microform]. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Land Records - List of Deeds, 1912. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Election Records - Appointments and Commissions to Local Offices, 1806-1859. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Probate Records - Administrator Bond Book (Indexed), [microform] 1852-1887, (bulk 1852, 1887). Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Land Records - Surveys Recorded, [microform] 1836-1838. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Veteran Records - Militia List, [microform] 1853. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Election Records - Board of Election Commissioners Minute Book, 1899-1916. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Clerks' Tri-Yearly Report, 1899-1902. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Probate Records - Settlement Books, [microform] 1875-1931. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Marriage records [microform], 1890-1895. Kentucky Historical Society, Martin F. Schmidt Research Library
creatorOf Clay County (Ky.). County Clerk. Election Records - Board of Election Commissioners Appointments, 1907-1916. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Court Records - Account Book - J. W. Reid, 1879. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Chattel Mortgage Books, 1920-1928, (bulk 1920-1923, 1925-1928). Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Deed Abstract and Clerks Certification of Taxes Paid, 1899. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Case Files - Bastardy Cases, 1899-1904. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Probate Records - Estate Papers, 1828-1896. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. General index to deeds-grantee, 1807-1986 [microform]. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Court Records - Day Book - B. F. White, 1839-1855. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Sheriffs' Reports, 1901-1903. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Marriage records [microform], 1860-1878. Kentucky Historical Society, Martin F. Schmidt Research Library
creatorOf Clay County (Ky.). County Clerk. Marriage bond books (indexed) [microform], 1875-1927 (bulk 1875-1905, 1907-1914, 1919-1921, 1927). Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Marriage records [microform], 1919-1921. Kentucky Historical Society, Martin F. Schmidt Research Library
creatorOf Clay County (Ky.). County Clerk. Lands Sold for Taxes Report, 1934-1935. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. School Commissioners - Reports, 1848-1853. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. General index to deeds-grantor, 1807-1986 [microform]. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Election Records - Voter Registration Books, 1905-1907, (bulk 1905, 1907). Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Marriage books, 1807-1922 (bulk 1807-1918, 1922) [microform]. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Agency history. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. School Censuses, 1894-1932, (bulk 1894-1908, 1924, 1932). Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Probate records [microform], 1855-1965. Kentucky Historical Society, Martin F. Schmidt Research Library
creatorOf Clay County (Ky.). County Clerk. Case Papers, 1856-1904, (bulk 1856, 1884, 1893-1904). Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Court records [microform], 1875-1933. Kentucky Historical Society, Martin F. Schmidt Research Library
creatorOf Clay County (Ky.). County Clerk. Court records [microform], 1883-1907. Kentucky Historical Society, Martin F. Schmidt Research Library
creatorOf Clay County (Ky.). County Clerk. Marriage records [microform], 1904-1911. Kentucky Historical Society, Martin F. Schmidt Research Library
creatorOf Clay County (Ky.). County Clerk. Court records [microform], 1807-1909. Kentucky Historical Society, Martin F. Schmidt Research Library
creatorOf Clay County (Ky.). County Clerk. Delinquent and Insolvent Tax List, [microform] 1814. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Probate records [microform], 1830-1845. Kentucky Historical Society, Martin F. Schmidt Research Library
creatorOf Clay County (Ky.). County Clerk. Stray Book, 1802-1871. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Appointments of Examiners of Common Schools, 1902-1906. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. School Officers - Nominating Petitions, 1909-1935, (bulk 1901-1911, 1929-1935). Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Probate Records - Guardian List Book, [microform] 1879-1909. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Claims against the State Auditor, 1898-1903, (bulk 1898, 1903). Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Probate Records - Inventory, Appraisement, Sale Bill, and Settlement Book, [microform] 1855-1953. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. School Commissioners - Settlement Book, 1881-1898. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Marriage records [microform], 1875-1881. Kentucky Historical Society, Martin F. Schmidt Research Library
creatorOf Clay County (Ky.). County Clerk. Probate Records - Guardian Settlements, 1862-1900, (bulk 1862, 1866, 1890, 1899, 1900). Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Applications for USDA Donated Commodities, 1964. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Court Records - Fox and Wildlife Certificates, 1868. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Road Records - Road Orders, 1808-1925. Kentucky Department of Libraries and Archives, Kentucky State Archives
creatorOf Clay County (Ky.). County Clerk. Birth, marriage, and death records, 1852-1910. Kentucky Historical Society, Martin F. Schmidt Research Library
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Clay County (Ky.)
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