Madison County (Ky.). County Clerk.
Madison County was created in 1786 from Lincoln County. It was the seventh county formed from Virginia's Kentucky District. It is named for James Madison. Richmond is the county seat.
The Madison County Clerk, whose duties are numerous and diverse, records and maintains various legal instruments and Fiscal Court records. In addition, the clerk registers motor vehicles (KRS 186.020); issues and records marriage licenses and certificates (KRS 402.080, 402.220, 402.230); and receives, maintains, and reports voter registrations (KRS 116.045, 116.075, 116.095). The county clerk also serves as chair of the county Board of Elections (KRS 117.035) and has a variety of primary and regular election responsibilities.
The Office of County Court was established in each county when Kentucky became a state in 1792. Many of the duties and functions of the new county courts were carried over from those of the existing courts of Virginia, and as such may not have been specified in the Kentucky Constitution or by the Kentucky General Assembly (1792 Acts, Ch. 23, Sect. 6). The stated jurisdiction of the county courts included appointing guardians, recording deeds and wills, and overseeing matters concerning mills and roads. Justices of the peace in each county were appointed by the governor. The justices duties included presiding over a monthly meeting of the county court (1792 Constitution, Art. II, Sect. 8; 1792 Acts, Ch. 23, Sect. 1-4). In 1796, each county court was given the power to erect and maintain a courthouse and a jail (1796 Acts, Ch. 256, Sect. 5).
Each county court was permitted to appoint a clerk (1792 Constitution, Art. VI, Sect. 5). The constitution of 1850 provided for the election of a county clerk, a presiding judge, and two associate judges to four year terms (Art. IV, Sect. 29-30; Art. VI, Sect. 1). The associate judge offices were abolished the next year (1851 Acts, Ch. 419, Sect. 1). The 1891 constitution reaffirmed the election to four year terms of a county judge and county clerk (Sect. 99).
Occasionally, the jurisdiction of the county court was altered by the General Assembly. For example, in 1851 the county courts were given concurrent jurisdiction with the circuit courts in all actions involving sums of over fifty dollars but less than one hundred dollars, and in granting writs in relation to idiots and lunatics (1851 Acts, Ch. 419, Sect. 9, 11). In 1851, the judge of the county court also became judge of the newly created quarterly court in each county (1851 Acts, Ch. 419, Sect. 8). In 1906, a juvenile court was formed as a branch of the county court, with the county judge presiding and the county clerk in charge of its records (1906 Acts, Ch. 64, Sect. 2).
In the 1970s, the General Assembly made significant changes to Kentucky's court system. The office of county judge/executive was created, and the various judicial duties of the county judge and county court clerk were transferred to the circuit and district courts. Since the county judge/executive is in charge of the administrative affairs of the county (1976 Acts, Ch. 20, Sect. 2-6), the title "county clerk's office" is now used to more accurately reflect its present nature.
The county clerk may, except in counties with a city of the first class, serve as clerk of the fiscal court. The county clerk's office also serves as the official repository for fiscal court records (KRS 67.120).
From the description of Agency history. (Unknown). WorldCat record id: 145414866
| Role | Title | Holding Repository | |
|---|---|---|---|
| creatorOf | Madison County (Ky.). County Clerk. Deeds [microform], 1848-1852. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. Deeds [microform], 1787-1899. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. Road Order Book (Indexed), 1845-1938. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Deeds [microform], 1787-1899. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. Juvenile Order Books, 1919-1942. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Insurance Register of the Hibernia Insurance Company of New Orleans, 1887. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Deeds [microform], 1831-1835. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. Guardians' Lists, 1852-1897. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Deeds, general indexes [microform], 1899-1971. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. Deeds [microform], 1835-1840. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. John Donaldson's Private Ledger, 1881-1892. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Processioners' Reports (with Index), 1813-1855. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Minute Books, 1812-1950, (bulk 1880-1950). | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Public Official Performance Bonds, 1853-1947. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Madison County, Kentucky records, deed books, 1787-1956 (bulk 1787-1867, 1870-1875, 1878-1956) [microform]. | Willard Library | |
| creatorOf | Madison County (Ky.). County Clerk. Mechanics' Lien Book, 1874-1917. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Probate records [microform], 1858-1863. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. Fee Books, 1898-1959, (bulk 1898-1939). | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Deeds [microform], 1858-1863. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. Docket Books, 1903-1941. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Miscellaneous records [microform], 16-?-1910. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. Journal, 1872-1873. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Deeds [microform], 1863-1865. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. General cross index to deeds, 1787-1943. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Fiduciary Bond Books, 1852-1931. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Court records [microform], 1786-1800. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. Record of Fiduciaries Books, 1885-1977. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Pharmacists Renewal Certificates, 1896-1900. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Unrecorded Deeds, 1817-1899, (bulk 1817, 1858, 1868, 1883, 1899). | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Land Surveys, [microform] 1783-1884. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Probate records [microform], 1829-1841. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. Agency history. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Deeds [microform], 1793-1796. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. Deeds [microform], 1796-1800. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. Non-resident Lands Register, 1887-1902. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Birth, marriage, and death records, 1852-1907. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. Court records [microform], 1819-1839. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. Wholesale Gasoline Record, 1921-1924. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Court records [microform], 1839-1855. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. Probate Orders, 1889-1899. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Deeds [microform], 1855-1857. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. Judges' Cash Book, 1930-1962. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Court records [microform], 1855-1864. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. Public Money Collected, 1893-1951. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Order books, 1786-1974 (bulk 1786-1864, 1943-1974). | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Probate records [microform], 1858-1863. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. Juvenile Docket Books, 1919-1930. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Court Papers - General Index, [microform] 1787-1792. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Deeds [microform], 1852-1855. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. Jailers' Register, 1949-1958. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. O. V. Arnold Department Store (Berea) - Ledger, 1921-1925. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Deeds [microform], 1810-1815. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. Madison County, Kentucky general index to wills, 1787-1959 [microform]. | Willard Library | |
| creatorOf | Madison County (Ky.). County Clerk. Commissioners' Deeds, 1901-1908, (bulk 1901, 1906, 1908). | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Probate records [microform], 1848-1853. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. Court records [microform], 1800-1819. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. Madison County, Kentucky records, court order books [microform]. | Willard Library | |
| creatorOf | Madison County (Ky.). County Clerk. Supervisors' Revised Tax Assessments, 1894-1936, (bulk 1894-1914, 1925-1936). | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Will books, 1787-1866 [microform]. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Land Sold for Taxes, 1878-1931. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Sheriffs' Reports, 1895-1907. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Marriage bond books, 1786-1911 (bulk 1786-1799, 1804-1830, 1834-1911) [microform]. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Common School Settlements, 1876-1898. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Deeds [microform], 1805-1810. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. Deeds [microform], 1828-1831. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. Deeds [microform], 1844-1848. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. Deed books, 1787-1956 (bulk 1787-1867, 1870-1875, 1878-1956). | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Real Estate Transfer Reports, 1917-1942. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Cash Receipts, 1906-1960. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Deeds [microform], 1787-1899. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. Witness Attendance Book (with Index), 1894-1909. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Marriage Returns, [microform] 1792-1877. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. General index to deeds-grantor, 1787-1899. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Probate records [microform], 1841-1848. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. Voter Registration Books, 1924-1935. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Probate records [microform], 1819-1829. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. Deeds [microform], 1815-1819. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. Turnpike Presidents Reports, undated?1935. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Strays Recorded, 1817-1901. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Probate records [microform], 1797-1819. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. Executor and Administrator Lists Book, 1859-1871. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Distilled Spirits Register, 1884-1919. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Madison County, Kentucky records, will books, 1787-1866 [microform]. | Willard Library | |
| creatorOf | Madison County (Ky.). County Clerk. Lunacy Inquest Record, 1902-1911. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Memorandum Book, 1896-1910. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Clerks' Letter Book (Outgoing), 1900. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Teutonia Insurance Company of New Orleans, 1900. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Notary Public and Minister Bonds, 1879-1927. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Deeds [microform], 1818-1821. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. General Fund - Claims Register, 1919-1943. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Deeds, general indexes [microform], 1787-1899. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. General index to deeds-grantee, 1787-1899 [microform]. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Land Entries, [microform] 1780-1793. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Deeds [microform], 1787-1899. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. Deeds [microform], 1821-1828. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. Deeds [microform], 1787-1793. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. Deeds [microform], 1800-1805. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. Revolutionary War Veterans' Pension Applications, 1817-1822. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Register of Candidates for Nomination in Primary Elections, 1912-1949. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Deeds [microform], 1840-1844. | Kentucky Historical Society, Martin F. Schmidt Research Library | |
| creatorOf | Madison County (Ky.). County Clerk. Registration and Purgation Board - Minutes, 1939. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Pharmacists Register, 1888-1896. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Voter Registration Affidavits, 1928-1935. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Guardian Reports, 1871-1897. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Coroners' Inquests, 1802-1882. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Richmond Tobacco Factory Ledger, 1896-1897. | Kentucky Department of Libraries and Archives, Kentucky State Archives | |
| creatorOf | Madison County (Ky.). County Clerk. Inheritance Tax Book, 1910. | Kentucky Department of Libraries and Archives, Kentucky State Archives |
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| Place Name | Admin Code | Country | |
|---|---|---|---|
| Kentucky | |||
| Kentucky--Madison County | |||
| Madison County (Ky.) |
| Subject |
|---|
| County clerks |
| County officials and employees |
| Court records |
| Deeds |
| Deeds |
| Deeds |
| Deeds |
| Deeds |
| Estates, (Law) |
| Fiscal policy |
| Inheritance and succession |
| Insanity (Law) |
| Land tenure |
| Land titles |
| Land titles |
| Land titles |
| Marriage records |
| Marriage records |
| Mentally ill |
| Naturalization |
| Occupations |
| Probate record |
| Probate records |
| Real property |
| Real property |
| Real property |
| Real property |
| Recording and registration |
| Registers of births, etc. |
| Roads |
| Wills |
| Wills |
| Occupation |
|---|
| Activity |
|---|
| Indexing deeds |
| Naturalizing |
| Recording decisions |
| Recording legal instruments |
| Recording wills |
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