Princeton University. Office of the Registrar.

The Office of the Registrar maintains the academic records of undergraduate and graduate students, collects enrollment data, oversees online course registration and makes classroom assignments, among other activities. Established in 1840, the Office of the Registrar was initially filled only part time by recent Princeton graduates. Due to the irregular nature of the office, each early registrar chose slightly different information to record and organized it in a different manner than his predecessor. For example, some indicated in which debating society students held memberships, while others included detailed weekly attendance records. Some assigned a page to each student and followed his grades throughout his four years, while others constructed dense charts of grades for everyone enrolled during an academic quarter. In 1873, Henry Nevius van Dyke was appointed the first permanent Registrar at Princeton, establishing the administrative model the Office has followed ever since. In 1970, the Office of the Registrar also assumed oversight of the records of graduate students, previously a function of the Dean of the Graduate School.

From the description of Office of the Registrar records, 1802-1984. (Peking University Library). WorldCat record id: 74215591

Since its first class of six graduates and one honoree in 1748, Princeton University has awarded over 80,000 diplomas.

From the guide to the Princeton University Diploma Collection, 1749-1998, 1749-1926, (Princeton University. Library. Dept. of Rare Books and Special Collections.)

The Office of the Registrar, comprised of the University Registrar and a supporting staff, is the administrative unit of Princeton University charged with the collection, maintenance, and distribution of the academic records of Princeton's undergraduate student body. The Office of the Registrar is also responsible for the preparation and distribution of diplomas and the imposition and collection of fees relating to student registration. As an ex officio member of the Committee on Examinations and Standing, the University Registrar takes part in deliberations over academic matters pertaining to individual students, and as a member of the Faculty Committee on Schedule, the Registrar oversees the establishment of the University's academic calendar and course schedule.

Like many of the University's administrative offices, the responsibilities of the Registrar have shifted dramatically throughout the position's history. As early as the academic year 1840-1841, a recent graduate of the College was responsible for the collection of certain fees from students. These included the $9.50 seniors were to pay for their diploma and an additional $5 to defray expenses related to Commencement. The first significant mention of the Registrar's duties beyond those related to fee collection can be found in the 1870-1871 edition of the Princeton University Catalogue, which states that "A report of the standing of each student is made at the close of the Term to his parent or guardian by the Registrar of the College."

As enrollment at Princeton swelled, the responsibilities of the Registrar expanded accordingly and by 1897 the registration of students had become a systematic undertaking. That year's catalogue made it clear that "Students must report to the Registrar's Office at the beginning of each term to register. They must give their full name, home address and Princeton address to the Registrar." In that same year the Registrar was charged with coordinating undergraduate admissions by distributing forms to inquiring parties and arranging for necessary entrance examinations. These tasks soon became too large for a single office to oversee, and the establishment of the Office of Admissions in 1923 largely removed the Office of the Registrar from the admissions process. The duties of the Registrar have remained relatively static since that time, with one notable change in 1970, when the Registrar began keeping the academic records of graduate students.

In addition to acting as a liaison between administrators, faculty, and students, the Registrar aids in the compilation of statistical information on the student body. Notably, the Registrar assisted the University's Statistical Unit throughout the early 1960s as the latter organization researched and reported on matters such as undergraduate attrition. The Registrar has also commonly conferred with the Office of the Provost, the Office of the Dean of the College, and the Office of the Dean of Undergraduate Students in carrying out its duties.

Since the institution of the position, the title of University Registrar has changed hands frequently. Prior to Henry Nevius Van Dyke (Class of 1872) who served as Registrar from 1873-1910, no single person had held the office for a period longer than five years. The growth of the University, the formalization of the Registrar's responsibilities, and the increasing importance of the position have demanded a higher level of administrative continuity, and in the twentieth century several University Registrars have served terms lasting over 15 years. Notable among these are Wilbur F. Kerr (1925-1947), Howard W. Stepp (1947-1969), and C. Anthony Broh (1984-1999). In the early days of the position the Registrar was located along with most other administrators in the University Offices building, later renamed Stanhope Hall. In 1911, the Office of the Registrar moved to Nassau Hall, and once again in 1959 to West College.

From the guide to the Office of the Registrar Records, 1803-2009, (Princeton University. Library. Dept. of Rare Books and Special Collections.)