Newberry Library. Office of the President and Librarian.

Director and Librarian (later President and Librarian) L. W. Towner initiated the preparation of organizational charts for insertion in the annual report.

Charts were also issued irregularly to document major administrative and organizational changes.

Reports in this format were begun by Lawrence W. Towner when he was appointed Director and Librarian in 1962 and they were continued by his successor, Charles Cullen.

Reports were issued annually until the 1984-85 fiscal year, when they became biennial. Title varies: Annual report of the Director and Librarian, 1962-1975; Annual report of the President and Librarian, 1976-1977; Annual report of the Newberry Library ... 1979-1983; The Newberry Library annual report, 1984; The Newberry Library biennial report, 1986- .

Through 1942, the Trustee Committee on Books had final say on Library collection development policies and acquisitions.

Librarians W. N. C. Carlton and George B. Utley corresponded frequently with Book Committee members Horace H. Martin, Frederic Ives Carpenter, A. C. McLaughlin, John A. Spoor, Horace S. Oakley, W. A. Craigie, and C. J. Hambleton regarding particular purchases and the direction of Library acquisitions.

Special library projects undertaken under the direction of the Librarian.

Included are the George P. A. Healy painting collection project (bulk 1886-1915), Berthold Laufer's East Asiatic collecting project (bulk 1908-1914); Bonaparte linguistics programs and projects - bibliographies, catalogues, conferences (1928-1968); and Works Progress Administration projects (1936-1951).

From 1954 to 1967 the Newberry Library kept a record of conference meetings and exhibition participants by requesting participants' signatures in a guest book.

From its founding in 1887 until 1992, the Newberry Library has had seven Librarians, including William F. Poole, 1887-1894; John Vance Cheney, 1894-1909; W. N. C. Carlton, 1909-1920; George B. Utley, 1920-1942; Stanley Pargellis, 1942-1962; Lawrence W. Towner, 1962-1986; and Charles T. Cullen, 1986-.

Appointed in 1887 by Newberry estate Trustees Blatchford and Bradley to organize the new library, William F. Poole worked under close Trustee supervision. Until 1914, when Trustee President E. W. Blatchford died, most aspects of library administration were controlled by the Trustees, a practice that diminished steadily, first in personnel matters and library organization, and later in book selection, under librarians Carlton, Utley, and Pargellis. The transfer of administrative responsibility to the Librarian was formalized in Bylaws revisions during the Towner years and is reflected in job-title changes: Director and Librarian, 1965-1974, President and Librarian, 1975-present.

Formal monthly statistical compilations were initiated by W. N. C. Carlton and carried on by George B. Utley.

In 1942, Stanley Pargellis merged this separate statistical report with the departmental reports (Record Group 02/20/22). Title varies: Statistical Record of Service Activities and Technical Work of the Library, 1917-1932; Statistics of the Public Service and Technical Division, 1933-1942.

In 1911, Newberry Librarian W. N. C. Carlton (1909-1921) initiated the practice of storing thank you letters for publications and reference services in scrapbooks. His successor, George B. Utley (1920-1942), continued the scrapbooks for several years.

Newsletters written by library employees for Newberry Library staff, volunteers and readers.

Although records suggest that a staff newsletter was envisioned in 1916, it may not have been published or distributed. The first extant newsletter, "Newberry News," started in 1943, was printed sporadically for almost twenty years. In May, 1969, "Newberry-ana" was started by President and Librarian Towner. It has continued to be issued monthly, quarterly and sporadically by various offices including President and Librarian, Events and Development.

Prior to 1963, all library departments and divisions submitted monthly and annual reports to the Librarian. When an Associate Librarian for Library Operations was appointed in 1963, reports were directed to that office.

Staff rules and handbooks articulate codes of conduct and procedures for Newberry Library employees.

Included are procedures for statistics and cataloguing, dress codes, descriptions of employee benefits, checklists of Newberry Library collecting strengths, etc.

File begun by W. N. C. Carlton, third Librarian of the Newberry Library, and continued by George B. Utley, his successor.