Alabama

General schedules are used for commonly held record series of state agencies. Although the State Auditor is responsible for maintaining the records of the state's property, each state agency and department must also account for the property items on their inventory. The linked record series descriptions include the paper records used by state agencies and departments to manage their property inventory.

The Budget Management Act of 1976 established a comprehensive system for budgeting and financial management that furthers the capacity of the Governor and the Legislature to plan and finance the services which they determine the state will provide for citizens. It provides for performance program budgeting, accounting, and reporting. The System includes procedures for:

(1) The orderly establishment, continuing review, and periodic revision of the program and financial goals and policies of the state;

(2) The development, coordination, and review of long range program and financial plans that will implement established state goals and policies;

(3) The preparation, coordination, analysis and enactment of a budget organized to focus on state services and their costs that authorizes the implementation of policies and plans in the succeeding budget period;

(4) The evaluation of alternatives to existing policies, plans and procedures that offer potential for more efficient or effective state services; and.

(5) The regular appraisal and reporting of program performance. (Acts 1976, No. 494, p. 614).

General schedules are used for commonly held record series of state agencies. The linked records series descriptions include documents used by state agencies and departments to apply for budget funds each year and to amend and report on the expenditure of public monies allocated to them in the course of the fiscal year.

The Division of Purchases and Stores, Department of Finance, is authorized "To purchase all personal property . . . for the state and each department thereof and to make and supervise the execution of all contracts and leases for the use or acquisition of any personal property unless otherwise provided by law." (1975 Code of Alabama, 41-4-110). All agency or departmental requests for supplies, equipment or other personal property are submitted to the Division of Purchases and Stores for approval.

General schedules are used for commonly held record series of state agencies. The linked record descriptions include documents used to request and purchase personal property for use by the state's agencies and departments.

General schedules are used for commonly held record series of state agencies. The linked record series descriptions include documents used to discover, record, classify, and report information on the financial position and operation of state agencies.

In Alabama, The State Records Commission determines the length of time that each type of series of public record shall be retained and issues instructions as to the records disposition. These instructions and retention periods are called disposition schedules and are of two types: individual and general.

Individual schedules are drawn up for those records that are unique to an agency. These schedules usually reflect programmatic activity. General schedules, on the other hand, are created to cover those records common to all agencies. They include all the records within broad functional areas such as personnel, purchasing or budgeting that are the ongoing responsibility of all agencies and ordinarily involve copies of an original document. In addition, the profusion of these records at the division or section level necessitates a schedule such as this so that these records can be disposed of properly with the close of the audit period since these are often the most voluminous of an agencies records.

Alabama's state employees receive their salary by state warrants issued by the Division of Control and Accounts, Department of Finance (See 1975 Code of Alabama, 41-4-50). A records system that describes the rate, salary and the number and amount of payroll deductions for each employee is used to determine the amount of each warrant. Adjustments are made when necessary by the employee's agency or department. The Division of Control and Accounts maintains a separate payroll account for each state agency and department.

General schedules are used for commonly held record series of state agencies . The linked records series descriptions include documents used to determine the amount of and to authorize the issuance of salary warrants.

General schedules are used for commonly held record series of state agencies. The linked record series descriptions include documents used in the recruitment, selection, and supervision of employees of the State of Alabama. Disposition instructions apply only to records of those employees on whom the State Personnel Department maintains records.